April 17, 2019

Formal complaint: Privacy and security of records

Complainant alleges that officer accessed secure personal records about civilians and allowed a non-police employee to access secure records for personal use. Office of Police Oversight recommend this allegation receive an A classification.

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NOTICE OF FORMAL COMPLAINT May 13, 2019 ICMS: 2019-0368 Date of Complaint: April 17, 2019 Complaint: The Office of Police Oversight received a complaint from [Redacted] alleging that Officer [Redacted] , “is abusing his ability to be able to look up civilian information through the confidential program that the police force uses to obtain information about individual personal records. Your police officer is gathering the information and passing it on to a civilian friend. Also, the civilian was on a ride along with the officer and was looking up information himself about another party. We are aware that your program is capable of providing history and time- stamped of certain searches through your database. I feel like this officer is using his stature to use the government, State and tax payers’ resources to benefit providing information to a civilian for non-official use from the State. I hope that this matter is taken seriously and addressed with the most urgency.” Additional information: [Redacted] has provided the OPO with the names of the individuals she believes Officer [Redacted] researched. Administrative Policy to Review: Based on the review of documentation related to this case including; NCIC/TCIC Off-Line, Police Observer SharePoint, and Computer/MDC searches, it is recommended that the following Administrative Policies be reviewed: 116 Security and Release 116.7 Privacy and Security of Records Austin Police Department employees shall not access, view, distribute, or allow anyone else to access, view, or distribute any hard copy or electronic record, file, or report, except in accordance with Department orders and with a legitimate law enforcement or business purpose, or as otherwise permissible by law. All reports including, but not limited to, initial, supplemental, follow-up, evidence and property reports, shall be maintained in a secure manner accessible only to authorized personnel. The OPO is permitted to make a preliminary recommendation on the classification of administrative cases. The OPO recommends that this allegation receive an A classification.

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